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Assistant to the Director of Development


Position Title

Assistant to the Director

Reports to

Director of Development

Organization

Atlantic-Midwest Province of the School Sisters of Notre Dame

Office Location

345 Belden Hill Road, Wilton, CT 06897

Classification

Full-time, Salaried/Exempt

The Organization


The School Sisters of Notre Dame are members of an international congregation of women religious which was founded in Bavaria in 1833. The first sisters arrived in North America in 1847. The School Sisters of Notre Dame, now living and ministering on five continents, have their Generalate in Rome, Italy. Their mission is to proclaim the good news, directing their entire lives toward that oneness for which Jesus Christ was sent.

The Atlantic-Midwest Province is one of the ten units in the international congregation. School Sisters from this province minister in Canada, England, Italy, South Sudan and the United States, with administrative and health care centers in Baltimore, MD, Chicago, IL, Waterdown, ON and Wilton, CT.

Position Summary

The Assistant to the Director is a member of the development team, which is responsible for fundraising activities and building meaningful relationships throughout the Province.

Under the supervision of the Director of Development, the Assistant to the Director will provide direct support to the Director, assist Database Coordinator with gift processing tasks, maintain quality control of mailings and projects, and oversee general office administration.

Primary Duties


Director Support

  • Support the director by researching and routing correspondence, drafting document/emails/reports, collecting and analyzing information, initiating communications

  • Conduct research, collect and analyze data to prepare reports and documents

  • Schedule, coordinate meetings, record, transcribe and distribute minutes

  • Assist with distribution of Charitable Annuity letters, checks and mailing

  • Assist with fiscal mid-year and year-end projects

  • Correspond with donors, SSNDs, staff and vendors

  • Assist with maintaining files and other duties, as requested

Donor Gift Processing

  • Support Database Coordinator by conducting data entry, processing charitable gifts, producing queries and reports, as needed

  • Notify Provincial Leader of gift $5,000 and above

Oversee quality control and timeliness of project deadlines

  • Manage donor mailings

  • Organize personalization of direct mail campaigns

  • Correspond with vendors

  • Support office volunteers, as needed

  • Assist with special events

Office Administration

  • Maintain office supplies inventory by checking stock to determine inventory level: anticipating needed supplies

  • Order furniture and equipment, as needed. [pricing, purchase, maintenance]

  • Review and submit invoices for payment and maintain record-keeping

  • Schedule, set-up / breakdown for meetings

  • Resolve administrative problems/inquiries; prepare written responses to routine inquiries

Qualifications


  • College degree a plus

  • Minimum of three to five years direct support to senior management

  • Non-profit / Fund-raising experience a plus

  • Demonstrated ability to successfully multi-task

  • Entrepreneurial spirit; a self-starter with ability to work independently and as member of fast-paced development team

  • Excellent verbal and written communication skills, sophisticated interpersonal and relationship-building skills

  • Ability to collaborate with others and create unity in working with donors, volunteers, sisters, staff and colleagues

  • Competent with Microsoft Office Suite required; knowledge of Raisers Edge a plus

  • Ability to work evenings and weekends; ability to travel; attend off-site conferences and meetings

  • Ability to distinguish and honor confidentiality and communicate information, as needed

  • Experience with religious life and organizations a plus

Standards of Performance


  • Accepts shared responsibility and ownership of projects

  • Positive, cheerful influence on others to achieve goals

  • Actively contributes to the achievement of group and organizational goals

  • Composes and edits documents, with an eye for accuracy and style

  • Maintains neat, orderly administrative office files

  • Establishes and maintains office systems and procedures

  • Exercises good judgment in prioritizing tasks

  • Accepts assignments in a cooperative manner

  • Willingness to assist throughout the department and Province, as needed

  • Cultivate, maintain positive relations with SSNDs

  • Attend Development and Provincial staff meetings

How to Apply


Please submit a cover letter, resume, and salary requirement to resumes@ssndwilton.org